Обязанности и достижения:
HR Support:
• Administering HR benefits according to internal procedure
• Contacting vendors
• Coordinating questions regarding timely payments
• Coordinating the whole scope of work with insurance companies on hirings and terminations, medical plans changes, managing issues
• Coordinating Foreign Language programs, notifying employees on current changes, tests, certificates
• Coordinating trainings with external providers for employees in order for them to get necessary certificates
• Managing and tracking the information on overtime work
• Tracking sick leaves, military accounting hiring, termination and vacation applications
• Signing HR documents with employees on a daily basis
• Checking & correcting time schedule on a monthly basis
• Timely sending of HR documents to all stakeholders
• Reporting and sending accountant acts on HR Documents flow on a weekly basis
Facilities Support:
Coordinating courier services.
Arranging office supplies, business cards for employees when required.
Managing issues with landlord and security department
Taking part in organizing business trips and handling business trip documents.
Ordering, controlling payment for air and railway tickets, booking hotels, ordering cars and taxi etc.
Assisting in receiving foreign passports, providing visa support to Russian and foreign colleagues.
Accounting support:
Monitoring timely receipt of invoices, reports and other documents required for the Accounting department.
Oracle Financials: Requisitioner & Buyer responsibilities, Approval Chain Tracking
Organizing the document flow between the governmental institutions and the Accounting team
Contract Team Support:
Closing contracts with former vendors, notifying, tracking the document flow.
Supporting the contracts team on preparing, translating, negotiating and singning all the necessary agreements and contracts with new vendors.
Performing daily tasks for General Director, Office manager, Chief accountant, HR manager, project managers.