Head of Administrative department, Administrative Manager, Project Manager

Была больше месяца назад

По договорённости

51 год (родилась 20 октября 1974), cостоит в браке, есть дети

Москва

Занятость

полная занятость

Гражданство

Россия

Контакты

Телефон

Почта

Будут доступны после открытия

Фото, имя и контакты доступны только авторизованным пользователям

Опыт работы 27 лет и 3 месяца

- Июль 2011 – работает сейчас
- 14 лет и 6 месяцев
Administrative Manager
Dunlop Tire CIS LLC (daughter company of Sumitomo Rubber Industries Ltd. (Japan))
Обязанности и достижения:
1. Office operation: - Control over office rent issues (rent contracts, technical maintenance, payments, parking). Ensure life activity of the office (office cleaning - daily and general; office supplies - water, food, stationary, furniture, equipment; cleaning liquids and materials, other necessary items for office activity). - Control over workability of equipment, normal condition of the furniture, normal condition of office carpeting, walls, windows, blinders. - On necessity work over the plan on current office renovation/refreshment, installation of necessary equipment for better air, humidity and light supply. - Control over proper visitor and guest reception (passes, meeting room booking, beverage serving, and registration of visitors). - Control over correspondence flow (courier services, registration of incoming/outgoing correspondence, tracing market situation and getting price offers; ensure timely receiving and registration of mail received via Russian State Post). - Ensure services on business trip Arrangement. Timely provision of all necessary information on travelling. Monotoring travel market in terms of prices and services. - Conclusion of all necessary contracts on office activity arrangement. - Constant tracing of office situation, questioning of employees on the services and wishes for improvement. 2. Car Leasing: - Monitoring of the leasing market. - Control over drivers and cars. Instructions to drivers on car maintenance, behavior and company policy. - Mileage, parking and gasoline control. 3. Management and visitors' support: - Support of Japanese employees in personal issues; (apartments, cars, cargoes, correspondence etc.); - Support of visitors in terms of hotel booking, invitations, visas etc. - Keeping up-to-date hotel contracts and rates data base. 4. Company events: Arrangement of company events: Birthday of the company, New Year Party, Birthdays of employees and other parties on necessity. 5. Company gifts to Partners: Arrangement gifts on National holidays (in accordance with company policy and budget). Trace the gift market for better solutions in order to satisfy the company partners. 6. Internal control: - Keep updated instructions on office procedures in accordance with office operation and company rules. - Keep updated the department regulations and rules and create new on necessity. - Forming and control the budget of the department. Try to find solutions on decreasing the expenses. - Monthly reconciliation of the budget expenses with Finance department. 7. Labor, fire, electricity safety (outsourced service): - Follow the company plan on labor, fire and electricity safety in accordance with the Russian Law. - Arrangement trainings on new-comers in accordance with the law requirements. - Arrangement necessary trainings on labor, fire, electricity safety for all company employees in accordance with the law. - Arrangement evaluation of working places. - Arrangement the official study on labor safety for all Managers in accordance with the changed law. - Constant reports to the Management on accomplished procedures and new laws. 8. Management of subordinates: 7 persons
- Декабрь 2007 – июль 2011
- 3 года и 8 месяцев
HR Manager
Dunlop Tire CIS LLC (daughter company of Sumitomo Rubber Industries Ltd. (Japan))
Обязанности и достижения:
In reality I am fulfilling the responsibilities of Administrative Director and Head of HR department. All administrative and HR functions, including migration issues of foreign employees. - Control over and maintenance of office operation (office rent, insurance, monitoring of real estate market, office construction - tenders for architectural and construction companies, car leasing - tenders among leasing providers, purchase and maintenance of office equipment, creation of IT infrastructure - servers, telephones, mobile connection, licensed software; purchase of furniture, stationery, business trips etc.); arrangement of all necessary activity for medical examination of employees, voluntary medical insurance; - HR: all HR document turnover, recruitment, migration accounting, working time record; - Contracts and agreements: hotels, leasing, office rent, construction companies, recruitment agencies, travel agencies, IT services providers, legal firms, translation companies etc. - Creation of Internal regulations (local normative acts): Internal Labor Rules, Regulations on Labor remuneration, education of staff, protection of personal data, commercial information, on personnel, on recruitment, HR documentation in the comapny etc.; - Labor protection: evaluation of working places, education of Heads of Departments on labor protection, fire and electricity security, all regulations and instructions (search and contracting with companies, who provide services on labor protection); - Management of subordinates (8 persons). Achievements: the company grew from 3 persons up to 45; All operation in the office are smooth. The audit on HR documentation was arranged - the result is "no serious mistakes in HR documents". All necessary measures on Labor security and protection are accomplished. Migration accounting is organized without mistales at all. On evaluation of Top Management: all administrative and HR job is smooth because of correct distribution of responsibilities among subordinates.
- Май 2006 – декабрь 2007
- 1 год и 8 месяцев
Administrator
Moscow Representative office of Sumitomo Rubber Industries, Ltd. (Japan)
Обязанности и достижения:
All administrative responsibilities, connected with the activity of representative office; preparation of office moving to another place (search for new office, control over construction of the office, including architectural projects, approval of cost estimations, purchase of furniture and office equipment, organization of moving); HR responsibilities (HR documentation, recruitment), including migration issues for foreign employees; initial book-keeping; creation of basic IT infrastructure from the scretch. Achievements: organization of administrative work in the company from "zero", preparation for opening and opening of trading company (LLC Dunlop Tire CIS - cooperation with the legal services provider, Notary Public, Tax authorities etc.), arrangement of new office including interior and IT infrastructure, creation of HR work from "zero" including migration.
- Апрель 2005 – март 2006
- 1 год
Commersial Diretor
Russian Wholesale Sporting Company 'Enclave'
Обязанности и достижения:
Coordination of work of managers, organizing of reports, control over bookkeeping, organizing of marketing research, financial reports, budgeting, marketing plans, communication with suppliers, making orders for sporting goods at different suppliers, controlling documentation for deliveries, controlling payments to suppliers, certification, agreements, communications and agreement with international exporters of sporting goods, placing orders, communication with customs agents, visiting international and local sporting fairs, making up and maintaining of customer data base, calculating price lists, search and work with customers, customer support, collecting orders, organizing deliveries and transportation to the Russian regions, documentation for deliveries, initial bookkeeping, contracts with customers, controlling payments (debtors), controlling of account sales; after our office manager left the company ЎV I did the office management - call for technical specialists, purchase of office materials, concluding agreements for the installation of telephone and Internet lines, documentations, search for personnel, incoming and outgoing correspondence etc.
- Январь 2005 – март 2005
- 3 месяца
General Manager
Representative office of Auric in Russia (Guvvel KP)
Обязанности и достижения:
Marketing, brand research, negotiations, search for personnel, control over book-keeping, coordination of work of a brand manager; reports on accomplished work, paperwork, PowerPoint presentations on new brandЎ¦s products, search for customers, making-up of a customer data base, calculation of price lists, organizing basic legal and audit check, inventory, office management.
- Февраль 2004 – январь 2005
- 1 год
Brand Manager for Wilson (tennis)
Guvvel KP (German partner of the Russian company Sport XXI)
Обязанности и достижения:
Search for and working with the customers, participation in trade shows and sales meetings, making up and maintaining of customer data base, working with transport and forwarding companies, marketing and advertisement in cooperation with the marketing manager, calculation of customer price lists, collecting orders, control over the process starting with placing the order till it is ready for pick-up, working with open order reports, preparation of all the necessary documentation for deliveries, invoicing; working with the accounting program 1C (sales and warehouse: initial documentation, reports on: sales, customers, stock etc); cooperation with the logistic manager on deliveries, certificates, customs documentation; Reports on: marketing and ads, customers, orders, sales, deliveries, payments, inventories.
- Сентябрь 2003 – февраль 2004
- 6 месяцев
Office Manager
Guvvel KP (German partner of the Russian company Sport XXI)
Обязанности и достижения:
Translations and interpretations, work with transport and forwarding companies, organizing of deliveries, preparations and working at trade shows, organizing of business trips for the Russian colleagues and business visa invitations for the German colleagues; different kinds of reports on the basis of the information received from brand managers, marketing reports in cooperation with the marketing manager; control over orders placed by brand managers, open order reports, control over deliveries in cooperation with forwarding companies; support of brand managers in negotiations with the German side; organizing of sales meetings.
- Январь 2001 – август 2003
- 2 года и 8 месяцев
Office Manager
Representative office of the German Company Export Marketinggesellschaft (German Association of Furn
Обязанности и достижения:
Negotiations and work with the legal company on opening the official representative office in Moscow, rent of the office, looking for personnel, purchase of office equipment and office materials; making up and maintaining of data base, search and work with customers, negotiations about cooperation (looking through catalogues, discussion about terms of work, delivery, payments, system of discounts, tutorials of sales assistants), translations and interpretations (as well as technical translations from German into English and Russian and vice versa), work with transport and forwarding companies, organizing deliveries, preparations and working at trade shows, base book-keeping, fulfilling office-management (e.g. call for technical specialists, purchase of office materials, concluding agreements for the installation of telephone and Internet lines, documentations), search for personnel, incoming and outgoing correspondence
- Июль 1999 – январь 2001
- 1 год и 7 месяцев
Trade representative
Representation of Norwegian Company Devold-Textil (Textile Industry)
Обязанности и достижения:
Search for and work with customers, negotiations, translation and interpretation, visiting specializing fairs, business trips to CIS countries, making up and maintaining of data base, search and work with customers, search for textile factories to be business partners, translating technical specifications how to produce textile goods, paperwork.
- Сентябрь 1998 – июнь 1999
- 10 месяцев
Teacher of English
Specialized school # 42
Обязанности и достижения:
Teaching of English to schoolchildren, private practice on English language

Образование

- Высшее образование
- Дневная/Очная
- 1998
Precarpathean State University (Ukraine)
Факультет: Roman-Germanic Filology
Специальность: Foreign Languages, Philologist

Обо мне

Дополнительные сведения:

Personal information: Married, child 5-year old. Additional information: very punctual, responsible, loyal; stress resistant, ready to work under stress and in team, good team player, very helpful, communicative; polite and ethical, decent and honest, aim-oriented, ambitious. Goal: Western company, representative office of foreign company or any company with foreign Management. Hobby: snowboarding, reading, cinema Key experience: office rent and construction (ventilation. air-conditioning, fire systems, electricity, low voltage net, evacuation norms etc.); private apartment rent (for foreign employees); car rent and leasing; contracts, negotiations, insurance (office, medical), migration issues, labor legislation, staff documentation; labor protection, budgeting. Компьютерные навыки: PC: 1C (7.7, 8.1, Enterprise Management) - Accounting, Salary and staff, Sales and warehousing; Consultant; Working time record system; Bank - Client; MS Office (2000, XP, 2003, 2007, 2010): Word, Excel - advanced, Power Point (basic), Mailing: MS Outlook, Outlook Express, The Bat. Internet, ICQ, Searching engines, office equipment, telecommunication