Assistant / Executive assistant / Business assistant

Была больше месяца назад

По договорённости

44 года (родилась 20 апреля 1981), cостоит в браке, есть дети

Москва, готова к переезду

Занятость

полная занятость

Гражданство

Россия

Контакты

Телефон

Почта

Будут доступны после открытия

Фото, имя и контакты доступны только авторизованным пользователям

Опыт работы 14 лет и 6 месяцев

- Март 2018 – март 2020
- 2 года и 1 месяц
Remote Executive Assistant to Executive Vice Chairman and CEO, EU citizens
Bitfury Group
http://bitfury.com
Software Development
Обязанности и достижения:
The experience in this company turned out to be most valuable to me precisely because of remote work. Of course, this is a slightly different job than when you are in the office, but it is not less responsible, and in some cases is more complex. One thing for sure is that it gives more freedom to the Manager due to 24/7/365 assistant’s availability. SOME KEY RESPONSIBILITIES: • Travel support (business and private, incl. family) • Information search up to request • Schedule ownership and management (meetings, conferences, audio\video calls) • Expenses reporting and controlling (business trips, reimbursements, etc.) • Managing the documentation signing process • Corporate events organization and management (local and abroad) • Updating presentations and various documents preparation • Communication with other leaders located around the Globe • Control of decisions execution • Personal requests
- Март 2017 – март 2018
- 1 год и 1 месяц
Business assistant to Chief Executive Officer (Russian citizen)
BMW Financial Service
http://www.bmwbank.ru
Banking
Обязанности и достижения:
SOME KEY RESPONSIBILITIES: • Managing CEO time and agenda • Schedule ownership and management (meetings, conferences, audio\video calls) • Reminding about important dates (birthdays, etc.), handling the contacts base • Travel support • Preparing of Board of Directors meetings (materials preparation, venue booking, notification, logistics) • Minutes taking and meeting reports • Organizing corporate events • Control of decisions execution • Docflow, preparing presentations and various documents • Communication with regional and functional leaders
- Март 2012 – март 2017
- 5 лет и 1 месяц
Executive assistant to Advisor (American citizen)
Investment Group “АTON”, Moscow office
Banking
Обязанности и достижения:
SOME KEY RESPONSIBILITIES: • Travel support (business and private, incl. family) • Schedule ownership and management (meetings, conferences, audio\video calls) • Handling incoming calls and correspondence • Managing the documentation signing process • Preparing presentations • Preparing papers for meetings • Information search up to request • Corporate events organization and management • Organizing participation in different events (for ex. in International Economic Forum in St. Petersburg)
- Июнь 2010 – июль 2011
- 1 год и 2 месяца
Corporate Access Manager (Multi-national team)
Investment Bank “Bank of America \ Merrill Lynch”, Moscow office
Banking
Обязанности и достижения:
SOME KEY RESPONSIBILITIES: • Managing the coordination and execution of logistics for Analyst and Corporate Marketing events. This includes, but not limited to: client targeting, non-deal roadshows, bus tours, bespoke roadshows, group field trips, site visits, seminars, conference scheduling, expert events, salesforce briefings and securing venues, booking transportation and catering. • Partnering with Sales, Research and ECM to set event objectives and identify investor targets. Create clear lines of communication pre, during and post event to ensure each event has a successful outcome. • Seeking out opportunities to connect events that have potential for shared purposes to maximize the region’s marketing pipeline and offer unique views to drive global differentiated events. • Collecting feedback post marketing events. Share content with Research and the Global Corporate Access Relationship Management team to generate more Corporate Marketing mandates globally. • Preparing investor/corporate prep packages, investor profiles and other marketing materials, applying consistent global firm standards to deliver on-brand experience to clients. • Managing client contact information, assisting with client research subscriptions and client conference registrations and meeting requests • Assisting with special projects as needed
- Март 2008 – июнь 2010
- 2 года и 4 месяца
Business Assistant to Country Head (American citizen)
Investment Bank “Merrill Lynch”, Moscow office
Banking
Обязанности и достижения:
SOME KEY RESPONSIBILITIES: • Full administrative and business support of Country Head; • Manager for assistant's block (5 assistants); mentor for newcomers: • Acting on behalf of Country Head in part of travel approvals, internal system requests approval, etc. • Documentation flow control • Expenses reporting and controlling (business trips, reimbursements, etc.) • Preparing papers for meetings • Office-wide supporting functions (meetings, translations, documents workflow). • Inter-departmental work on various internal initiatives and projects (presentations, business trips, translations) • Communication with regional and functional leaders • Information search up to request • KYC (Know Your Client) database maintenance: gathering and updating database information on clients and filing relevant documents COORDINATOR OF AMDINISTRATIVE DEVISION: • Developing, implementing and enhancing policies and procedures to improve the operation and effectiveness of the organization's administrative activities • Suppliers contracts maintenance • Administrative personnel work organization • Recruitment, selection and trainings organization for administrative staff • Docflow control, documentation approval and signing HEAD OF CHARITY COMMETTEE: • Organizing internal different events in order to collet funds for charity. • Planning and control of allocated budget • Work coordination with Head of Charity Department (London office) • Preparation of final expenses report
- Июнь 2007 – март 2008
- 10 месяцев
Executive assistant to a Partner (American citizen)
Law Firm “White and Case”, Moscow office
Legal Services
Обязанности и достижения:
SOME KEY RESPONSIBILITIES: • Providing administrative support to Partner • Handling communication with clients • Administrative support for trials • Editing documents through a local system and filing the hard copies • Monitoring Partners calendar • Inputting information into file database
- Июнь 2005 – июнь 2007
- 2 года и 1 месяц
Executive assistant to Deputy Head of Global Markets Department (Russian citizen)
Investment Bank “Deutsche Bank AG”, Moscow office
Banking
Обязанности и достижения:
SOME KEY RESPONSIBILITIES: • Schedule ownership and management (meetings, conferences, audio\video calls) • Managing Managers time and agenda • Events coordination, incl. festival participation activities: materials send outs, document workflow, budgets, etc. • Expenses reporting and controlling (business trips, reimbursements, etc.) • Travel support for key office employees and foreign colleagues and guests • Docflow, preparing presentations and various documents (editing, binding, printing and filing, handing out and keeping up to date) • Work coordination of personal driver • Personal requests
- Март 2005 – июнь 2006
- 1 год и 4 месяца
Analytics Department Assistant (Multi-national team)
Investment Bank “United Financial Group (UFG)”, Moscow office
Banking
Обязанности и достижения:
SOME KEY RESPONSIBILITIES: • Handling incoming calls and correspondence, meeting guests • Travel support (business and meetings with investors and companies) • Docflow, preparing presentations and various documents • Monitoring news on Bloomberg and Reuters platforms, • Keeping up calendars and management (meetings, conferences, audio\video calls)

Образование

- Высшее образование
- 2008
National Research University 'Higher School of Economics', Moscow
Факультет: Department of Economics
Специальность: Capital markets and Investments
- Высшее образование
- 2003
International University of Business and Management, Moscow
Факультет: Foreign languages Department
Специальность: Master of Linguistics

Обо мне

Дополнительные сведения:

I AM THE ONE who can get to work in TWO days as know well remote work: DAY 1: interview; signing contract; receiving equipment DAY 2: software download and tests; DAY 3: work start! PERSONALITY: I am a very multi skilled person who can help with a variety of administration tasks. An open minded, accurate and attentive to details, love scrupulous management that brings results. All together I know corporate standards and follow them. I can work as a part of a team and independently; able to react properly in a stressful situation. I am also a mountain skier (the highest mountain I rode from was Elbrus – 3800km over the see level, with maximum speed 65 km\hour), love American country music (my husband plays in a band) and bringing up my daughter. Active Individual Entrepreneur Business English, MS Outlook, Business Planning, Driving Licence B, Time management, Presentation skills, MS PowerPoint, Event Management, Product Marketing, Teamplayer, Organization Skills, Corporate Events Organization, Leadership Skills, Team management, Project Expert, Microsoft Access, CRM, remote assistant, virtual assistant, удаленный ассистент, remote