Administration manager / HR Administation Specialist

Была больше месяца назад

По договорённости

64 года (родилась 08 апреля 1961)

Москва

Занятость

не указано

Гражданство

не указано

Контакты

Телефон

Почта

Будут доступны после открытия

Фото, имя и контакты доступны только авторизованным пользователям

Опыт работы 20 лет и 4 месяца

- Ноябрь 2007 – октябрь 2016
- 9 лет
Head of Administration / HR & Administration manager
Beckton Dickinson BV, Москва
Обязанности и достижения:
Head of Administration • Effective Management and optimization of general office services: premises (planning, organizing, maintaining, security, cleaning) catering, mail and messenger (vendor selection and coordination), reception (switchboard, stores), outsourced document storage • Vehicle Fleet Management -Coordinate all related issues to the Company car Fleet (ileasing and ownership) including negotiations with leasing provider and service stations, governing the repair, maintenance, insurance, etc. of all vehicle, ensure Car policy compliance • Fixed assets management (including Phones, PCs, furniture, cars purchase and sales); Cell phone provider selection and service optimization • Coordination of local IT support with Local IT and EMA IT teams, support roll-out of EMA IT programs, maintain e-HR tool (UAM) • Travel support - organize and control work with Business travel agency, Control planning and organization of Office meetings and events; implementation of MICE agreement, BTA payments, Online business travel booking Portal in compliance with Global T&E Policy, • Conduct Tenders and annual review for office support Contracts, provided Administration of Company Insurances (Medical, Life, Obligatory Medical, cars OSAGO AND KASKO) • Liaise with Landlord on all Lease contract issues • Responsible for Office Accreditation extension and Office Move and office fit-out Projects • Participation in the budgeting process for areas of responsibilities • Develop health and safety programs, provided special evaluation of office space in accordance with Regulations, wellness programs, healthy office solutions • Managed issues on personal accreditation, visas, notification of migration authorities and obtaining work permits for foreign associates • Participated in development and implementation of policies (travel policy, car policy, H&S policy, purchasing and reporting fixed assets, corporate and petrol cards) • Provided payments via CitiDirect system • Management and evaluation of Admin team Admin &HR manager • Contributed to development and implementation of local HR policies in line with local labor law travel policy, car policy, H&S policy, purchasing and reporting fixed assets, corporate and petrol cards; Contributed for optimization of C&B plan for local office • Working closely with HR Manager EMA and local managers on following processes of recruitment, on-boarding, training & development, compensation & benefits, maintaining employment relations and personnel data administration • Build effective HR administration and payroll processes, maintained HR documentation • Managed issues on personal accreditation, visas, notification of migration authorities and obtaining work permits, residential lease, HR reporting to HQ for foreign personnel in Moscow and region • Participated in Tender for Year Contracts review, Reviewed and redesign benefits package with a view to reduce costs without devaluing the quality of the benefits; provided Administration of Company Insurances (Medical, Life, Obligatory Medical, cars OSAGO AND KASKO) • Coordinated payroll preparation and business expenses reimbursement in cooperation with accounting company, provided payment via CitiDirect system. • Provided Communicating, training and supporting BD CIS associates in the usage of e-HR tools (PMP and C2C) • Maintaine e-HR tools (MDM, C2C and UAM) • Participated in Coordinating yearly cycles of HR processes in CIS (PMP, HRP, Training Calendar, Compensation) as support to HR EMA • Completed annual salary surveys (Mercer, Hay Group), • Management and optimization of general office services, travel support and IT support, Vehicle Fleet & fixed assets • implemented on-line travel portal for business travel process authorization -booking - reporting-payroll -1C uploading
- Июнь 2006 – август 2007
- 1 год и 3 месяца
Administration manager
Petrofac International Ltd, ( Moscow Branch), Москва
Обязанности и достижения:
• Supervised and managed project-related administrative activities at 3 CIS locations; • Effectively managed administrative activities for the Moscow located offices (over 1000 SQM), including reception (office administrators, reception desk, receptionists), transportation (drivers and car fleet), maintenance of the offices (furniture, office equipment, cleaning, archival services,), translation service, office move; continuously liaised with office services providers and building administration; • Monitored department budget; provided optimization of cost by means of price-quality analysis of providers and their services, negotiated bids; • Managed issues on personal accreditation, visas, notification of migration authorities and obtaining work permits, residential lease, HR reporting to HQ for foreign personnel in Moscow and regions • Created, implemented and maintained office administration related internal standards, policies and prosedures • Established full-range travel support arrangements through outsourced travel agency; • Successfully coordinate Corporate Events - Board meetings, Town-hall meetings, teambuilding and NY events
- Февраль 2002 – май 2006
- 4 года и 4 месяца
Office-administrator / Payroll specialist
KBR Inc, Москва
Обязанности и достижения:
• Merged international corporate procedures and Russian Federation laws for all aspects of office administration including payrolls, staff documentation (labor contracts, orders, offer letters, personal files), benefit programs, personnel recruitment and annual employee performance review process. • Supervised and administered payroll for Russian Federation citizen staff, including adjustments/revisions (starters, changes, leavers, etc.), timesheets processing, travel expense processing, absence administration, coordination with payroll subcontractors and local authorities; ensured compliance with audit • Provided efficient recruitment service for different sites throughout RF; assisted in coordination of staff development though KBR training programs; • Provided effective selection and administration of different benefit programs (medical, dental, travel insurances, cell phones, stock program, etc); • Instrumental in SAP 4.7 software implementation and upgrade; • Resolved problems regarding tax-exempt status of Russian KBR staff in Russia
- Декабрь 1998 – февраль 2002
- 3 года и 3 месяца
Administrative Specialist
Lockheed Martin Corporation,, Москва
Обязанности и достижения:
• Set up the new office, obtaining Registration Certificates, personnel accreditation and coordination with Moscow Migration Service for foreign personnel; negotiated terms of Office Lease and extensions, • Comprehensively searched and pre-qualified suitable vendors, negotiating terms of supply contracts which were complaint with US Government and Lockheed Martin corporate requirements for all aspects of administrative services and materials. • Developed policies, procedures and processes; interpreted and implemented corporate HR policies /internal control procedures, ensured compliance with U.S. Federal Acquisition Regulations • Regularly interfaced with Russian Governmental Agencies, Russian and international subcontractors, and USA Embassy. • Scheduled, organized and successfully executed multiple international meetings, conferences and negotiations in support of Solid Rocket Motor Disposal Program in Russia; • Prepared, solicited, and executed competitive bidding process for office support services (drivers, translations, stationary, courier, cleaning, etc.)
- Апрель 1996 – октябрь 1998
- 2 года и 7 месяцев
Office-Administrator
Oscar Faber Consult Limited (MEP Systems Design and Construction Consulting), Москва
Обязанности и достижения:
• Obtained accreditation from Chamber of Commerce, registered with Local Authorities; responsible for representative office closing procedures; • Managed office bills and payments, bank operations (including opening of accounts), office petty cash, accounting services (outsourced); liaison with Tax Office and Western Headquarters; • Provided visa support and international travel planning; • Provided full range of HR functions including personnel recruitment, payroll (outsourced), HR documentation • Provided expert translation of correspondence and construction documentation

Образование

- Высшее образование
Moscow Razumovsky State University of Technology and Management, Moscow
Специальность: Re-training department - HR administration, 1C
- Высшее образование
Moscow Aviation Institute
Специальность: Re-training department -projects automation
- Высшее образование
Moscow State University n.a. M.Lomonosov
Специальность: Mathematics

Обо мне

Дополнительные сведения:

Management of all administrative functions: office, car fleet, travel, event management, EHS, reception, secretaries, mailing service, couriers. Provide field and office based employees with full, high quality, timely and cost efficient administrative support in the respective areas. Enabling an efficient and effective procurement management including tenders process, suppliers’ contracts management and budget responsibility for the services. HR & payroll specialist -Good understanding of the core HR processes (HR admin processes and documentation, payroll, benefits programs, migration issues) and Labor Code More then15 years of experience working in an international business environment. Last Completed projects - Office selection and Move, Car Fleet Lesing, Online Travel Portal for Business travel booikng Fluent in English, Strong computer and analitical skills.