Office-manager / Administrative Manager

Была больше месяца назад

80 000 ₽

45 лет (родилась 28 июля 1980), не состоит в браке, детей нет

Москва

Автозаводская

Занятость

полная занятость

Гражданство

не указано

Контакты

Телефон

Почта

Будут доступны после открытия

Фото, имя и контакты доступны только авторизованным пользователям

Опыт работы 4 года

- Январь 2008 – февраль 2010
- 2 года и 2 месяца
Office Manager
Shell East Europe Company Limited/JSC “Shell Neft”, Москва
Обязанности и достижения:
Providing full scope of administrative support Manage support functions, including reception (2 secretaries), travel implant (3 agents). Manage business travel policy & procedures Facilities management, maintenance, repair, cleaning Manage and planning budget and control costs for all the above Expats support (visas, registration, moving, apartments etc) Contracts: 1. Travel, accommodation, taxi service • Set up 12 local contracts with hotels in Moscow and St.Peterburg • Negotiate on special rates, nights quantity, duration of payments, credit line. • Administer and control the quality of travel provider (KPI’s) • Set up travel implant (3 agents), write the scope of responsibilities, work schedule, signed an additional agreement on above • Initiate and renew travel policy and procedures • Divided travel and taxi service between Travel desk and Reception • Create and update Travel Request and Taxi request forms • Participate in Global Taxi Tender, provide a Global Contract department with statistic, prediction of staff growth, visited sites as a member of Tender committee • Participate in Global Tender on Travelling 2. Office service - Initiate Plants Tender - Meet with potential providers Prepare a Summary table with all information (price, service, references) - Initiate Reception-outsourcing Tender (meet with agencies who provide this service; provide the chosen companies with questionnaire, KPI’s, etc) - Work in cooperation with HR dept to understand better the difference of payroll employee and outsourcing (including the cost, motivation etc) - Courier Service tender Negotiate with potential providers (9 companies).Prepare pre-tender documentation Other contracts Supplying contracts negotiating, signing and control; management of the whole purchasing process
- Июль 2006 – декабрь 2008
- 2 года и 6 месяцев
Administrative& travel coordinator
Petrofac International Ltd, Москва
Обязанности и достижения:
Providing full scope of administrative support (Ordering stationary and office furniture, coordinating office move, ordering business cards etc) dealing with landlord, service companies, real estate agencies, responsible for teambuilding, conferences, seminars, corporate events, responsible for tickets/travel arrangements, accommodations, visa support, scheduling drivers, control the office budget/ bills from suppliers (Hotel, tour agency, taxi companies, service companies) Organizing office maintenance and repair work, looking for new suppliers; keeping contact with current suppliers and their quality of work, etc
- Март 2006 – июль 2006
- 5 месяцев
Office secretary
Kazimir Partners, Москва
Обязанности и достижения:
Answer and distribute phone calls, handling all incoming and outgoing correspondence, responsible for tickets/travel arrangements, ordering supplies, handling all room bookings for the day, booking cars and taxis