Обязанности и достижения:
1) Providing full administrative support to business units:
• Providing permanent reception;
• Providing documents management:
- Executing documents registration –incoming/outgoing;
- Keeping documents;
- Tracking the status of documents signing and returning them to implementation;
- Typing and editing various documents (administrative, technical and confidential).
• Cooperating with providers (courier service, taxis, printing house, office suppliers service, print media):
- Organizing delivery;
- Validating expenses (with Financial control and Accounting department);
- Controlling payment of invoices.
• Providing telephone conversations with foreign partners.
2) Implementing travel support for all staff:
• Booking tickets and hotels;
• Providing visa support and documents for business travels.
3) Providing full information support to expatriates:
• Assisting CEOs:
- Managing expatriates schedules;
- Appointing external and internal meetings (coordinating CEOs with external partners)
- Coordinating expatriates as foreign high-qualified specialists (work permit, migration card, visa support, car leasing/property);
- Translating and interpreting (from/into English/French);
- Providing internal communications on behalf of CEOs;
- Preparing advance reports;
- Fulfilling personal requests.
4) Providing translations to business units:
• Providing oral and written translations.
5) Managing the arrival of foreign guests:
• Communicating with guests or their personal assistants concerning the details of their arrival (purpose, period);
• Preparing invitation letters;
• Arranging accommodation and tickets for guests;
• Preparing the agenda of guests visit (coordinating the plan of meetings, appointing meetings, booking restaurants and transfer).
6) Providing support in Purchasing and Tenders activity for all departments:
• Following up purchasing requests;
• Preparing Requests for quality;
• Comparing received offers in order to choose more appropriate and corresponding to Company’s policy and deadlines conditions;
• Validating agreements;
• Arranging the signing of the agreements;
• Controlling the validation of the expenses;
• Organizing purchases;
• Handling the process of closing documents (receiving documents from providers, controlling over the process of signing documents, sending documents to providers).