Internal communications and corporate culture manager

Была больше месяца назад

100 000 ₽

36 лет (родилась 14 мая 1989), cостоит в браке, детей нет

Москва

Занятость

не указано

Гражданство

Россия

Контакты

Телефон

Почта

Будут доступны после открытия

Фото, имя и контакты доступны только авторизованным пользователям

Опыт работы 8 лет и 11 месяцев

- Июль 2020 – декабрь 2021
- 1 год и 6 месяцев
Administrative manager
BELIEVE DIGITAL, Москва
http://Believe.com
Музыкальная дистрибуция
Обязанности и достижения:
Internal Communications: • Development and maintenance of internal communication channels for employees: - information letters, - surveys (collection of opinions and questionnaires) - informational, training instructions in the form of presentations for onboarding new employees - maintaining a channel of current events within the company to inform colleagues in a timely manner - writing "articles" for the intracorporate portal - updating information about the commercial success of the region - creating and maintaining a chat channel based on Teams with the latest market news - creation and maintenance of an informal chat channel for colleagues for the purpose of farrowing • Development and implementation of charitable projects within the framework of global and local initiatives: - development of idea and implementation plan - formation of technical specifications with a description of the stages, - event organisation, - budgeting control, - implementation control - reporting on the results of the event to the head office of the company • Organization and implementation of initiatives related to environmental programs - waste sorting in the organization - organization of the lecture "Conscious consumption" - assistance in completing the social responsibility policy report for the global office - drafting and distribution of communication letters for the local team - preparation of photo reports for the global team • Participation in meetings and meetings of the HQ team to update the communication vector • Maintaining the psychological climate within the team: - conducting a project for cooperation with psychological assistance services - compiling and sending communications in chats, - scheduling birthdays and composing congratulations, - organization of competitions, festive, corporate events, as well as "hot fridays" for colleagues as a day of relaxation. • Implementation of the project of benefits for employees: - corporate mobile communication, - VHI, including insurance for family members, - corporate project Yandex. Food - corporate project Yandex.Taxi • Organization of corporate events and activities: - development of the concept of the event - creating a budget - tender arranging - conclusion of contracts - work with suppliers and providers - budget control - Event reports Marketing and PR • Manufacture of corporate products: - development of design layouts - holding a tender among suppliers - production quality control (umbrellas, socks, t-shirts, postcards, flyers, pressvoles, rollups, hoodie gift sets, bags, socks) • Development and organization of production of New Year's gifts for partners • Participation in the organization of image corporate events (Note https://www.ok-magazine.ru/stars/chronicle/240871-olga-seryabkina-dzharahov-rinal-muhametov-na-vecherinke-muzykalnogo-cifrovogo-distribyutera) • Participation in the development of a set of congratulatory New Year's gifts for partners of the company in 2020 and 2021 • Work at the stand as part of the exposition of the core event Moscow Music Week 2020 • Participation in the development of slogans in preparation for the production of branded products for the TuneCore division HR • Development and implementation of an adaptation plan for new employees: - Safety briefing - Fire safety briefing - Briefing on corporate culture and corporate values • Organization and maintenance of personnel workflow: - maintaining vacation schedule - maintaining the schedule and order of business trips - organizing the connection of employees to insurance program, - archiving documentation • Participation in the organization of employee training programs; Accounting • Reception and sorting of primary documentation, storage and archiving • Organization of the process of interaction with the outsourcing company in the direction of accounting control; • Development and implementation of the "representation expenses" system; • Development of document templates (advance reports, hospitality expense reports Administrative activities: • Maintaining and monitoring the execution of the budget for the administrative and economic needs of the company • Work with providers and contractors: - conduct of negotiations - organization and holding of tenders (insurance companies, communication services, tenants), - contractual work (development of draft contracts, coordination with legal and financial departments, signing, monitoring the fulfillment of conditions); • Control of the work of the cleaning service - checking the quality of work, the execution of the cleaning regime, in accordance with the Terms of Reference; • Implementation of a system of interaction with courier services; • Equipping the territory of the office with the security system; • Equipping the office space with a video surveillance system.
- Июнь 2019 – апрель 2020
- 11 месяцев
Administrative manager
INFOBIP, Москва
http://infobip.com
Цифровые технологииТелекоммуникации
Обязанности и достижения:
Providing administrative support for the work of the company's offices. Formation and effective execution of relevant budgets; Control of office maintenance costs, Organization and planning of office space, including planning the seating of employees; Participation in the process of reconstruction of office space; Project management for the organization and management of the budgets of divisions in representative offices in other countries Assistance to administrative staff in offices in other countries Assistance in the work of new employees, training and briefing on the main company policies within the scope of responsibilities Work with motivation and assistance in employee adaptation; Financial and business management Participation in the organization of internal corporate events and teambuildings of the company Active participation in the events of the HR department, within the company Assistance in organizing marketing department events Participation in the organization of teambuildings in order to increase the level of loyalty and motivation of employees Optimization of business processes in the area of direct responsibility; Management of the administrative department (office manager, technical staff, cleaners, couriers, secretaries, specialists in organizing corporate travel). Office manager coordination Control of the forwarding of documents within the framework of documentation support Coordination and control of the work of technical personnel (minor repairs) Cleaning service management, cleaning quality control Organization of work of partner courier services within the existing schedule of forwarding documents: Organization of trips for company management and employees Coordination of the work of employees of the administrative block in the regional offices of the company Participation in the formation of a development strategy for employees of the administrative block; Implementation of the lease policy and control of service processes for the company's offices: Analysis of the commercial real estate market, selection of premises, moving. Conclusion of contracts for the maintenance of offices Office space reconstruction project management Participation in the development of a design project within the framework of the project for the reconstruction and repair of office premises Interaction with government agencies and regulatory organizations; Coordination of work on projects for the reconstruction of offices during repair work, monitoring the work of the designer and the engineering group; Monitoring the implementation of construction and installation works; Supervision of repair and construction works, interaction with the service of the chief engineer of the business center Organization of the travel process Working with travel requests - determining the need, agreeing on expediency Organization of the purchase of tickets (air and railways) and hotel reservations within the established order in the company Organization of purchases. Budgeting and cost control Purchase of consumables to support office life Purchase of computer equipment for the IT department Coordination of cooperation with service providers and partners (conclusion of contracts and control of work performance)
- Сентябрь 2018 – май 2019
- 9 месяцев
Owner assistant
PARTNER-M, Москва
Обязанности и достижения:
Protocol activities, including control over the execution of assigned tasks Organization of meetings with foreign partners Assistance in organizing participation in the Agroprodmash-2018 exhibition An attempt to implement optimization of the rules of deliberative processes Organizational and administrative activities Analytical and administrative activities Documentation management Organization of material and technical support for the work of the company's office Participation in the team organization of planning participation and company in exhibition and exposition events Teamwork in the development of regulatory and administrative documents
- Июнь 2014 – июль 2018
- 4 года и 2 месяца
CEO assistant
PRODO MANAGEMENT, Москва
Обязанности и достижения:
Administrative support for the manager Visa and travel support for the head Organization of providing the manager with the necessary information Working with assignments of a personal nature Monitoring the work of domestic staff Interacting with family members Assistance in organizing corporate events Keeping a schedule of meetings and an action plan Participation in organizing interviews Meeting minutes Participation in the organization of office life - Development and implementation of a unified form of administrative and reporting documentation within the holding - Bringing to a single corporate standard minutes of meetings held by heads of structural divisions, incl. check of correctness of registration - Control over the execution of instructions of the management according to the minutes of meetings, official correspondence and organizational and administrative documentation; - Preparation of materials for guidance for meetings and meetings; - Methodical assistance to employees in the preparation of meeting minutes.
- Ноябрь 2013 – март 2014
- 5 месяцев
Personal assistant to executive
MosgortransNIIproekt, State Unitary Enterprise, Москва
Обязанности и достижения:
Administrative support for the manager Travel support Organization of comfortable work of the head Family work Execution of assignments of a personal nature, in the framework of work with the family Working with Departments of the Moscow Government Working with administrative documents Monitoring the execution of orders Reporting
- Июнь 2012 – июль 2013
- 1 год и 2 месяца
Leading Specialist
FSBI Center for Sports Training of Russian National Teams, Москва
Обязанности и достижения:
Organization of administrative activities of the office Organization of office work Work with executive documents, tracking deadlines Administrative support for the manager Travel support for the head and first line managers Working with suppliers of office supplies Conclusion of contracts Providing the office with the necessary resources