Executive Assistant / Administration Manager

Была больше месяца назад

По договорённости

53 года (родилась 28 сентября 1972), cостоит в браке, есть дети

Москва

Занятость

полная занятость

Гражданство

не указано

Контакты

Телефон

Почта

Будут доступны после открытия

Фото, имя и контакты доступны только авторизованным пользователям

Опыт работы 33 года и 10 месяцев

- Февраль 2011 – работает сейчас
- 14 лет и 10 месяцев
Executive Assistant to a General Manager
SPECTRUM GROUP – Real Estate Project Management Company
Обязанности и достижения:
Coordinating the day to day operations to ensure effective activities of the Manager; preparing and editing correspondence, reports, presentations for the conferences and clients, drafting business processes; managing the flow of information to company members; planning and scheduling meetings and appointments; travel/visa support. Maternity leave
- Апрель 2007 – ноябрь 2010
- 3 года и 8 месяцев
Административный директор
RGI INTERNATIONAL GROUP – Real Estate Development Company
Обязанности и достижения:
Administrative Director Administrative and business support to ensure effective interaction of all structural divisions of the Company; assigned project management and work coordination of the working group/department to reach commercial goal; participation in “project value enhancement” events with investors, business partners, western investment banks, public shareholders to describe real estate project execution stages, to study investment opportunities; analyzing and classifying internal and external processes to increase effectiveness and ensure sustainability of the business; changing organizational processes if needed; working with personnel to ensure effective interaction with business owners and understating the Company’s objectives; advice to the management on the recruitment process, possible outsourcing of professionals, employees horizontal transfer and growth. Employment & Placement Manager Attracting the most qualified employees and matching them to the jobs for which they are best suited: coordination of the interaction on the labor market of recruitment agencies, employers and potential employees; setting the personnel policy, determining what skills and abilities are needed, developing application forms; examining possible ways of increasing the effectiveness of cooperation between educational establishments and the Company in the professional training of employees. Head of Administration Section Provision of administrative and organizational support to the Company; management of office environment; coordination of the division budget, ensuring that human and material resources are correctly utilized; organization and running of the office relocation project and all kinds of corporate events and conferences; performing related work as required to coordinate various phases of administrative operations.
- Август 2003 – апрель 2007
- 3 года и 9 месяцев
Executive Assistant to a Vice President, International Affairs
TNK-BP– Oil and Gas Company
Обязанности и достижения:
Ensuring effective activities to support company’s business objectives by delivering leverage in the key international political centers (London, Berlin, Brussels, Washington). Preparation of presentations submitting the requested information in the provided and individually developed format, using internal and external data sources. Compiling information and preparation of briefing books/materials related to international affairs for the President and Level 1 managers for upcoming visits; arrangement and coordination of meetings/courtesy calls with politicians, commercial institutions. Project cost control, intercommunication with accounting and planning teams to ensure proper accounting and further reimbursement; maintaining the Department’s filing system; oral/written translating/interpreting. Finding and recruiting commercial diplomacy specialists. “Adaptation” of newly employed diplomats from the governmental sector ensuring soft transfer into a business structure.
- Январь 2002 – август 2003
- 1 год и 8 месяцев
Executive Assistant to a Partner
WHITE & CASE LLC MOSCOW - Law Firm
Обязанности и достижения:
Recruiting coordinator (report to Managing Partner) Support the recruiting efforts in compliance with the Firm structure, career opportunities, employee benefits, compensation plans; “sell” the firm to potential candidates; search of candidates through the agency; Internet resume mining, review of resumes against job profiles, pre-screening interview to determine initial fit with the company, coordination of completion of applications and background consent forms, conduction of pre-employment assessments; offer letter preparation; monthly recruiting report preparation. Executive Assistant to a Partner Assisting in preparation, editing and issuing legal documentation to service clients in capital markets transactions in Russia and other CIS countries to provide legal and transactional management advice for leading international and domestic financial institutions, corporations and governmental authorities. Maintaining extensive electronic and hard copies filing systems, preparing client-billing summaries and reports, drafting organization and capacity charts, formatting and compiling marketing presentations, firm booklets, materials for legal seminars.
- Февраль 1999 – январь 2002
- 3 года
Project Control Specialist
FLUOR DANIEL EURASIA, INC. – Construction and development company, involved as general contractor for CASPIAN PIPELINE CONSORTIUM PROJECT
Обязанности и достижения:
Assisting Project Controls Management and Cost Engineers in the tracking of specific project expenditures. Conducting research to provide information in support of cost trends. Extensive development in computer coding of purchase orders, contract commitments and subcontractor’s invoices. Compilation and coordinating of the information for CPC Project Monthly Reports. Prepared summaries of contractors construction activities for the Weekly Construction Progress Reports, an important document for CPC and Owners. Preparing presentation materials for distribution at the regular Producer Companies Committee (PCC) meetings. Environmental Technician Support to Environmental Department Manager. Setting up and establishing the filing system and document control procedures. Coordinating the travel activities for the environmental department, setting meeting with regulatory agencies, developing all presentation materials for the Project Management and governmental departments. Provided translation of important regulatory documents, servicing as an interpreter during key meetings between project personnel and government officials. Provided general office and accountant management. Responsible for developing the data base for environmental programs. Compiled information regarding environmental regulations. Received a CPC Project Star Award for the coordination and management of project meeting with key Russian regulators on environmental issues.
- Январь 1997 – январь 1999
- 2 года и 1 месяц
Executive Assistant to a President
FOUNTAINBLEU INVESTMENTS LTD. – British Investment Company
Обязанности и достижения:
Negotiations with Russian authorities and service providers, taking part in negotiations as an interpreter. Coordination of different aspects in arranging business presentations, other public relations events involving banking environment and official authorities. Registration with customs, Foreign Ministry. Assisting General Manager with operational administration, travels and visas arrangement, planning and coordinating business meetings, word processing, purchase and maintaining of office equipment.
- Июнь 1995 – декабрь 1996
- 1 год и 7 месяцев
Residential Group Coordinator
PENNY LANE REALTY, INC. – Real Estate Company
Обязанности и достижения:
Duties included customer service, word processing, assisting in business negotiations and preparing contracts, developing contracts with corporate clients.
- Декабрь 1991 – май 1996
- 4 года и 6 месяцев
Office Manager
KRISTI, INC. – Whole Sale Company
Обязанности и достижения:
General office administration, scheduling, working with RF customs office, searching for international whole sale brokers.

Образование

- Высшее образование
- Очно-заочная
- 1996
Moscow State Forest University
Специальность: Economist

Обо мне

Дополнительные сведения:

Objective: to obtain a position in a company where my educational and working experience would have valuable application. Self-motivated and hard working. Organized, responsible, friendly. Have excellent interpersonal communication skills. Able to operate in a high-pressure environment.