Administrative Manager

Была больше месяца назад

80 000 ₽

62 года (родилась 22 августа 1963), не состоит в браке, есть дети

Москва

Планерная

Занятость

полная занятость

Гражданство

Россия

Контакты

Телефон

Почта

Будут доступны после открытия

Фото, имя и контакты доступны только авторизованным пользователям

Опыт работы 24 года и 6 месяцев

- Октябрь 2011 – работает сейчас
- 14 лет и 2 месяца
Administrative assistant to the head of welding subdivision
"ARGUS PIPELINE SERVICE" JSC, Москва
Обязанности и достижения:
General PA duties related to the Head (shedule planning, travel & visa support, meetings & conferences, interpretation at negotions, preparation of the financial reports, personal tasks, etc.) being combined with HR and Administrative functions: • Preparation of the documentation for the personnel recruitment, dismissals, annual vocations • Execution of the Business Trip Certificates (the labor works on the basis of the business-trips, no regular shifts on the fixed dates) • Personnel logistics including ticket & hotel booking, transfers, daily distribution of e-mail notices on the personnel movement • Time –sheet keeping (manually in Excel for 400 people) including the weekly off-setting the same with the information being received from the operational sites • Solving the problems with Accounting Desk on travel expences/salary/advance transfers to the plastic cards of the workers; assisting to the personnel with businees trip reporting. • Execution of the other general administrative duties around the office (office premises move, looking for a new office spaces, tea-coffee supply, stationary ordering etc)
- Август 2009 – октябрь 2011
- 2 года и 3 месяца
Deputy to Director on Administrative/ HR issues
Medical Center “Clinical & Diagnosis Study Laboratory”, Москва
Обязанности и достижения:
• Various administrative duties covering actually the job of the Executive Director including issues related to the registration of the legal entity, obtaining required licenses, certification, purchasing specific medical equipment and disposals; • HR duties on personnel recruitment with the following Document Control as per Russian Labor Code • Pay-roll estimation, cost control • HSE-issues • Cooperation with the State Authorities, Hospitals, Polyclinics
- Июль 2010 – апрель 2011
- 10 месяцев
Administrative manager
"MRTS" JSC, Москва
Обязанности и достижения:
Setting-up of the representative office for the Project integrated team (MRTS-ENL) • Search and selection of Suppliers and Subcontractors rendering the services to support office activity • Signing of the various administrative contracts, and namely: office rent (1600m2), communication, IT office network, security, insurance of the office premises, transportation, office supplies/disposals etc. • Purchase of the office furniture and equipment for 70 working places including: server equipment, mini-telephone station, door-control system, PCs, notebooks, copy-machines, plotters, telephones, various softs, coffee-machines, stationary, disposals for the office equipment, tea/coffee/water etc. • Organizing and following up of the renovation of the office facilities including the purchase and installation of the required equipment and furniture (reconstruction and equipping of the coffee-room, meeting-room; installation of the additional air conditioning and ventilation equipment; construction of the internal walls etc.) • Daily interaction with the Subcontractor rendering the services on the technical maintenance of the office facilities; supervision of the services provided (technical audit, daily office cleanings, electrical engineering & plumbing, fire alarm system etc.) • Managing of the contracts and purchase procedures (request execution and approval with the Client as per internal procedures, following up of the timely invoice submission, payments proceeding; proper execution of good delivery notes, acts; signing of the additional agreements to the contracts et.) • Compiling of the monthly Cash Flow Forecasts (regarding office costs); correction of the quarterly/monthly budgets in cooperation with Finance, Accounting, Cost Control Services • Preparation of the Monthly Material Reports (materials, low-valued assets, fixed assets); acts on writing-off materials, administrative costs • Organized the work of the Reception Service (phone calls, DC of incoming/outgoing correspondence, obtaining passes, meeting guests, tickets/hotel booking) • Managing the work of the administrative personnel: translators, IT-specialists, secretaries • Monthly reporting to the Client on the work done in the Admin Department and the forecast for the next month • Arrangement of seminars, work-shops, conferences etc. • Recruitment of the administrative personnel
- Июнь 2001 – май 2010
- 9 лет
Personal assistant to the Project Director
"STARSTROI" Ltd., Москва
Обязанности и достижения:
• General office duties in terms of administrative support for top management staff and pipeline integrated construction team and co-ordination with other administrative staff • Personal assistance to Project Manager (diary/visits management, presentation preparations/maintenance, travel support including for PM’s family members etc) • Organization and facilitation of workshops, make minutes of meetings, translation/interpretation • Carry out assigned overall responsibilities within pool of project/corporate personal and/team assistance • Focal point for incoming/outgoing 3-d party letters (Document Control in Shell registration system) • Maintenance of Weekly Project Reports including its distribution and saving in the General Data Base of Shell Co. • Overall duties related to personnel/equipment mobilization period including support to subcontractors arriving to the Project • Following up of the most important business issues of Phase 1 Project • Processing and analysis of incoming and outgoing correspondence, e-mails addressed to PD • Translation/interpretation support to PD • • Registration of Starstroi Co. Branch in Sakhalin with Russian Authorities • Organization and setting-up of the office facilities from zero-level including office rent, IT communication installation, office equipment & furniture purchase • Accounting duties including keeping of accounting records, financial reporting to the Tax Inspectorate, bank operations, processing of advance reports etc. • Organized the charity activity to the Orphanage being sponsored by Starstroi Company (i.e. purchasing of equipment, furniture, clothes etc; control over the maintenance of Orphanage premises; co-ordination of the various events).

Образование

- Высшее образование
- Дистанционная
- 2000
British Open University “Link”,
Факультет: Management
Специальность: Accounting for Management”, “Effective Management”, “Managing Customers and Clients Relations
- Высшее образование
- Дневная/Очная
- 1985
Пятигорский государственный лингвистический университет
Факультет: English language
Специальность: Teacher of English and French

Обо мне

Дополнительные сведения:

I have a very social personality, being open and easy to deal with. I have a reasonable sense of humor. Tennis, byking Able to work independent, ambitious, capable to work under the pressure completing multi-tasks at the same time. A big experiance of work in the multi-international teams. Компьютерные навыки: Microsoft Word, Excel, Power Point, E-mail: Outlook, Internet, AutoCad Russian Accounting Software 1C; Electronic Payment System “Bank-Client”.