Personal assistant

Была больше месяца назад

По договорённости

40 лет (родилась 19 февраля 1985)

Москва

Занятость

полная занятость

Гражданство

Россия

Контакты

Телефон

Почта

Будут доступны после открытия

Фото, имя и контакты доступны только авторизованным пользователям

Опыт работы 14 лет и 6 месяцев

- Август 2020 – работает сейчас
- 5 лет и 4 месяца
Sales Assistant
Different, Москва
- Октябрь 2019 – август 2020
- 11 месяцев
Репетитор английского языка
Самозанятость, Москва
Обязанности и достижения:
Teaching English to preschool children, tutoring students, preparing for exams (live and online classes).
- Сентябрь 2018 – август 2019
- 1 год
PA / Secretary (PA to CEO)
ZN Vostok Ltd, Москва
Oil Refining, Petrochemistry (Production), Oil Extraction
Обязанности и достижения:
- Business Assistant to the CEO (international project for oil fields reconstruction in IR of Iran) - Day-to-day responsibilities included working with correspondence (internal/external (international partners)), regulatory and administrative documents, minutes of meeting)* - Planning of CEO’s business day - Organizing various business meetings (welcoming visitors, preparing related materials, monitoring of compliance with regulations, writing MoMs and making transcripts) as well as decision-making on an assigned range of issues - Monitoring of official e-mail boxes - Control over execution of tasks issued by CEO (daily/weekly/monthly reports on the stages of project implementation) - Signing documents (including use of electronic signature due to frequent business trips) - Travel arrangements (visa support, hotels, tickets etc.) - Overall informational support of the general director, administrative and organizational support for the directorate and the middle management of the company - Creation and maintenance of informational databases (contacts, birthdays), distribution of relevant information to employees, organization of internal communications between departments - Planning and working with the calendar of external events (seminars, conferences), assistance in organization and coordination of corporate events, participation in organization of team-building events * The company has not yet implemented an electronic document management system, therefore, operational work in a high concentration mode and with large volumes of information flows, thinking and working ahead of plan. The nomenclature of the company's affairs was single-handedly developed, implemented and maintained; official correspondence forms for the company and its subsidiaries were developed. Contracts for servicing office needs have been signed.
- Январь 2014 – июнь 2018
- 4 года и 6 месяцев
Tax Department Referent (PA to the Head of Tax)
Gazprom Neft PJSC, Санкт-Петербург
http://www.gazprom-neft.ru
Oil Refining, Petrochemistry (Production), Fuels and Lubricants (Retail), Fuels and Lubricants (Promotion, Wholesale)
Обязанности и достижения:
- Administrative support to department of 20+ people (travel support, visa support, daily necessities, etc.) - PA to Head of Department (travel, transportation, personal errands, organizing meetings, general support: coffee, milk, etc) - Department and Head of Department full schedule management - Follow-up and control of tasks via electronic document systems (Lotus), business correspondence, full administration of documents (Lotus), keeping the register of incoming / outgoing correspondence, administration of the official electronic mailbox - Formation and maintenance of informational and referencial databases (contacts, birthdays) - Monitoring of major news portals, sending relevant information to employees - Planning and working with the calendar of external events (seminars, conferences), participation in the organization of team-building events Contract work in Lotus: paying bills via SAP, organizing closing of accounting documents, maintaining a single directory of counterparties in the SAP system - Organizing subscriptions to periodicals, translations from / into foreign languages - Full observance of commercial secrets and maintaining confidential office work in the unit - Planning the budget of the unit, managing and controlling costs - Maintaining HR records in the SAP system (time sheets/business trips) - Uninterrupted operation 24 hours a day * Throughout the period of employment took an active part in the charitable activities of the Company. Constant KPI growth, quarterly, annual bonuses.
- Январь 2011 – июль 2013
- 2 года и 7 месяцев
Personal Assistant to Commercial Director / Administrative Manager
Northern Capital Gateway LLC, Аэропорт Пулково (ООО Воздушные Ворота Северной Столицы)
http://www.pulkovoairport.ru
Petrochemistry (Promotion, Wholesale), Oil Refining, Petrochemistry (Production), Oil Extraction, Fuels and Lubricants (Retail), Fuels and Lubricants (Promotion, Wholesale)
Обязанности и достижения:
Administrative Manager (07.2012-07.2013) Administrative and organizational support to the directorate and upper management of the Company, incl. expats. Office administration as well as coordination of corporate events. Full administrative support to the organization of potential operation of Company's new business center (project work), involving close collaboration with the financial, economic, pre-production, warehousing and capital construction departments. Monitoring of contracts' implementation, organization of catering services, workflow management, control of applications and payments in Navision, coordination of issues of health and safety. Organization of business trips (visa support, ticketing, hotel reservation). Organization and control of Company's pull of drivers. Interaction with the landlord to maintain current conditions at the appropriate level, settling disputes, control of lease agreements. Preparation and control of the division's budget. Procurement for the needs of the office. In functional subordination: drivers, PAs (approx. 15 staff). Personal Assistant to Commercial Director (01.2011-07.2012) Provision of administrative and technical support, implementation and coordination of administrative activities for the Department, as well as storage, retrieval and integration of data for distribution to customers and employees.Effective management of activities; discretion and confidentiality. Fluency in English, written and verbal literacy, communication skills, friendliness, ability to handle stress, ability to work with large amounts of information, coordination and support of orders and projects, business correspondence and technical support in the negotiations, creation, editing, translation of documents and presentation materials. * 10.01.2012 Award for executive order and initiative
- Октябрь 2010 – январь 2011
- 4 месяца
Recruitment Officer
THI Selection
http://www.thi-s.ru
Recruitment Agencies
Обязанности и достижения:
Database research and management; conduction of interviews; client and candidate liaison; diary management; business correspondence; CV handling; meeting targets.

Образование

- Высшее образование
- 2008
The University of Edinburgh, UK
Факультет: Бизнеса (Business Studies)
Специальность: Бизнес-администрирование (MA Honours)
- Высшее образование
- 2004
Institut Montana Zugerberg, Switzerland
Факультет: International Baccalaureat/Economics
Специальность: International Baccalaureat, American High School Diploma

Обо мне

Дополнительные сведения:

Computing Skills: MS Office, MS Access, MS Publisher, MS Outlook. Proficient typing skills, Navision, SAP, various Electronic Document Management Systems. 2014-2018 working out of and implementation of social and charitable projects in the framework of yearly corporate grant competitions (PJSC Gazprom Neft). Internship as a Passenger Handling Agent (2012), Pulkovo Airport; VIP Service Course (2012), The International School of Protocol and Diplomacy Brussels; Corporate Programme for Effective Communication (2015), Master Training; Finance and economics for non-economists (2015), TEAM (group of companies); Automated tax risk management system (2017), E&Y Academy; Corporate Programme for Stress Management (2018), Gazprom Neft PJSC. Responsibility, reliability, activity, desire to learn, hard working, multitasking, efficiency, organization, perseverance, sensitivity, self-confidence, friendliness, politeness, flexibility, honesty, fluency in English, both written and oral. Time management, MS Outlook, MS PowerPoint, Business English, Organization Skills, Written Translation, Presentation skills, Управление документооборотом, SAP, Navision, Business Correspondence, Business Etiquette, personal assistant, Teambuilding, Corporate Events Organization, Multitasking, Office Administration