Administrative manager

Была больше месяца назад

По договорённости

66 лет (родилась 23 января 1959), cостоит в браке, есть дети

Москва

Занятость

полная занятость

Гражданство

Россия

Контакты

Телефон

Почта

Будут доступны после открытия

Фото, имя и контакты доступны только авторизованным пользователям

Опыт работы 28 лет и 11 месяцев

- Декабрь 2008 – работает сейчас
- 17 лет
Senior administrative manager
Shire, Москва
Обязанности и достижения:
Running all the office activities, paper flow, control and registration of primary accounting documents, arranging business trips (reporting docs, tickets, hotels, visas); making contracts and running of the contract base, control of their payments; HR-activities; relationship with landlord, the bank and registration institutions; conferences, exibitions; shipments and logistics; assisting the Head of the Representation in translation in phone calls, correspondence, conferences; any other administrative support of the staff as needed.
- Июнь 2008 – август 2008
- 3 месяца
Office-manager
ООО Ар-эл-джи (rlg llc, Москва
Обязанности и достижения:
Leading of the moving project to Business Center Moscow City (about 100 work places to the new office of 2000 square meters), arranging purchase of new furniture, control of construction works in the new and in the old office, dealing with landlords here and there, tendering moving and other companies, making contracts with new providers. Running all the routine work such as supervision of secretariat, switchboard, motorpool, coffee ladies, cleaning service; arranging corporative lunches, orders of stationery, alcohol, coffee, tea and drinking water for the main office and 12 other boutiques around Moscow, running payments and allocating them by costcenters; arranging visas support, hotel accommodation and tickets for the travelling staff.
- Октябрь 2007 – май 2008
- 8 месяцев
Office manager
ООО Pavia e Ansaldo, Москва
Обязанности и достижения:
Осt 2007 - June 2008 -OOO "Pavia e Ansaldo" office manager (see my responsibilities in ABN AMRO + Facilities Management: moving of the office, maintenance of the premises, liaison with landlords, dealing with telephony providers, construction contractors, fire safety authorities, hiring and training of the new administrative staff, arranging visas and work permissions for foreign employees, etc.
- Октябрь 2005 – сентябрь 2007
- 2 года
Administrative supervisor
ABN AMRO Bank ZAO, Москва
Обязанности и достижения:
(direct report to the Head of Corporate Services); 10 subordinates. Responsibilities: running the Mail Room aspects in Moscow, St-Peterburg and Sakhalin branches including but not limited: - in- & out-mail (including electronic registration base), building of the system of the correspondence dispatch and its storing and retrieval; internal courier, mass NY-deliveries - call-centre (switch board) - I had a special line for control audition on my workstation, - reception (3 receptionists and 2 team assistants on shiftwork), scheduling and maintenance of meeting rooms and of the lobby; copying, scanning and binding works, service for presentations and conferences; - archive (was build from the "0"-level) - making contracts with the outsourced archive, compilation of the Nomenclature, forming up the service for storage and on line retrieval of actual cases; - Legal Files storage and Retrieval, - Diasoft - primary registration of invoices, filling out of payment slips and collecting of needed signatures; - Compilation and running of the hard and virtual contracts' base of the bank - customs clearance, dealing with courier companies, - creating of procedures & Data Bases, - organizing subscription for the whole Bank (also compilation of the electronic base and the appropriate procedure); - negotiations & signing contracts with main providers, marketing research concerning more favorable prices and higher quality of services (tendering); - timekeeping, yearly appraisal of staff-subordinates, - recruitment & cross-training of new employees, - carrying out assistance to any other sections/depts of AAB.
- Май 1996 – апрель 2005
- 9 лет
Supervisor of the non-immigrant visas section
US-Embassy, Москва
Обязанности и достижения:
- managing the entire process of visa issue from in-take of documents to giving back of ready visas; - performing Evaluation reports for my subordinates; - instructing and training of new-comers, including training for Examination PC-102 (Immigration Law and Visa Operations) - coordinating NIV-work with other Units of Consular (Fraud Prevention Unit, American Citizen Service, Immigrant Visas- Unit and Customer Service) - timekeeping; - coordinating Ministries- and Referral- program (communicating with officials from MFA and other Ministries, also US-Embassy Departments); - coordinating of the Employment-based program (H & L visas) - leading Summer Work-and Travel Program (for students, going for work to the US) - performance of all regular routine work (data entering, scanning, printing and sticking of the visas) when nessessary.