Administrative Area, document control

Была больше месяца назад

По договорённости

35 лет (родилась 03 декабря 1990)

Москва

Занятость

не указано

Гражданство

не указано

Контакты

Телефон

Почта

Будут доступны после открытия

Фото, имя и контакты доступны только авторизованным пользователям

Опыт работы 1 год и 8 месяцев

- Декабрь 2015 – апрель 2016
- 5 месяцев
Camp Administrator
Technip, South Tambey LNG
Обязанности и достижения:
Developed and implemented company’s first employee manual outlining all proper business procedures and office policies for camp assistant position. Supervising of accommodation process, POB - 5000 people. Coordinated all department functions for team of over 200 employees Receive, control and treat Accommodation requests from Subcontractors. Control of impact on mobilization as per Subcontractors’ mobilization plans. Ensure that rooms are allocated according to company policy. Negotiate claims and issues in regards to accommodation, catering or other additional service provided on Camp. Prepare daily/weekly camp reports/presentations/drawings to client and head office are sent in within acceptable time frame (camp occupancy report, accommodation plan, subcontractors allotment, etc.). Documentation control for all files related to camp dept. such as letters, handover acts, monthly reports, etc. Keeping the Camp Management's agenda (scheduling and meetings coordination, events, interviews, appointments, and/or other similar activities for the department). Camp Code of conduct Introduction to the new STL employees. Providing administrative support for the department such as answering telephones, welcoming and directing visitors, and resolving and/or referring a range of administrative problems and inquiries. Assistance in developing and maintaining admin procedures and forms. Support to Camp Boss/Camp Manager in case of Housekeeping and Food Safety audits and inspections. Following needs of the Department (stationary, consumables, etc.) Organizing meetings with client, subcontractors (participating, took meeting minutes, etc.)
- Сентябрь 2014 – декабрь 2015
- 1 год и 4 месяца
Administrative Assistant
Halliburton International GmbH
Обязанности и достижения:
Full Spectrum experience of administrative duties, including executive support, office management, invoicing, document preparation, travel/meeting coordination and project support. Assistance to District Manager with administrative support (meetings and visits coordination, help with tender documentation, etc.). Replacement/assistance to Property Manager. Support and consulting to all departments of the office. Registration of expatriate personnel upon arrival, control of timely process. Housing service (search of the apartments for employees, creation/termination/prolongation of the lease agreements, landlords liaison, etc.). Purchase of different goods for the office (search of necessary information about the companies and their goods, business correspondence with the suppliers, preparation of special documents required for the purchase, etc). SAP administration (creation of PRs and expense reports). Control of catering, taxi, fitness center, DHL, mailing and other productive services (negotiating with vendor representatives, monthly invoices coding). Controlling of all incoming invoices. All administrative issues with transport for personnel and other light vehicles (drivers supervision, transport coordinaion, gate passes arrangements, etc.). Ttravel logistics (tickets, accommodation, meet and greed). Office supplies (provision, potable water and stationary). Coordination and organization of teambuildings and other social events for Company staff. Control of incoming and outgoing correspondence. Operating a telephone switchboard and handling incoming calls. Receiving visitors to the organization and directing them accordingly, Control of any incoming office deliveries, etc.

Образование

- Высшее образование
- Дистанционная
- 2017
Хабаровская государственная академия экономики и права
Специальность: Логистика
- Высшее образование
- Дневная/Очная
- 2013
Сахалинский государственный университет
Факультет: Филология
Специальность: Иностранный язык: английский язык

Обо мне

Дополнительные сведения:

Advanced MS Office Suite knowledge, Mail Applications, Internet, office –operating machines, etc. SAP user. Personnel management, organizational and communication skills. Active Listening. Time Management. Knowledge of front end accounting documentation (invoices, acts, etc.). English: fluent oral and written (technical – with a dictionary support). Driving License, Category B.